Minutes - May 2008
ANNUAL GENERAL MEETING OF THE BLACKMORE, HOOK END & WYATTS GREEN PARISH COUNCIL
Held on Thursday, 15 May, 2008 in the Committee Room of the Tipps Cross Remembrance Hall, commenced at 7.30pm.
Members present: Mrs. Henwood, Chairman, Mr. Bennett, Mr. Giordan, Mr. Keeble, Mr. Lennon, Mrs. Smith, Mrs. Thomas, Mrs. Town, Mr. Marr, Mrs. Barnes, Parish Clerk, Mrs Nelson, Treasurer.
Terry Smith - Editor - Herald Magazine was also present.
Apologies for absence were received from Mr. Brown and Ann Naylor, Essex County Councillor.
Mr Hall and Mrs Stran stepped down from the Parish Council this month and were therefore not present at the meeting.
The Minutes of the previous Meeting, having been circulated, were signed as a correct record with the following amendment: Item 2750 – should read Swallows Cross and not Swallows close as typed.
ELECTION OF CHAIRMAN
Mrs. Henwood vacated the Chair and the Clerk invited nominations for Chairman. Mrs. Thomas proposed Mrs. Henwood, seconded by Mr Keeble. There were no other nominations. It was unanimously agreed that Mrs. Henwood should remain as Chairman.
The meeting was opened to the public in attendance to discuss the planning application reference BRW/409. The proposal to alter the residence ‘Fourways’, Hook End Road to a dental surgery. It was very well attended and all concerns raised by the public were noted and it was agreed a planning meeting would be called on 19th May 2008 at 3.30pm to discuss the issues raised and forward to Brentwood Borough Council (BBC) accordingly.
ELECTION OF VICE CHAIRMAN
The meeting resumed with Mrs. Henwood calling for nominations for Vice Chairman. Mrs. Henwood proposed Mr. Keeble, seconded by Mr Dean. There were no other nominations. It was unanimously agreed that Mr. Keeble should be Vice Chairman.
ELECTION OF COMMITTEES
It was agreed that 2008/2009 Committees would form as per the following:
Recreation Committee: Mr. Lennon, Chairman, Mr. Bennett, Mr. Dean, Mr Keeble, Mrs Thomas (secretary) – until further notice.
Environment Committee: Mrs. Town, Chairman, Mr. Dean, Mrs. Smith, Mr. Brown, Mr. Lennon, Mrs. Thomas.
Planning Committee: Mr. Marr, Chairman, Mr. Dean, Mrs. Town, Mrs. Thomas, Mrs. Smith, Mr. Giordan, Mr. Brown.
Millennium Park: Mr. Keeble, Chairman, Mr. Bennett, Mrs. Smith, Mr. Lennon, Mrs. Nelson, Treasurer, Mr. Daldry, Dr. Jennings.
Policy & Resources: Mrs. Henwood, Chairman, Mr. Lennon, Mr. Bennett, Mr. Keeble, Mr. Marr, Mrs. Town, Mrs. Nelson.
Blackmore Parochial Charity: Mr. Bennett, Mrs. Town.
Blackmore Community Bus: Mrs Barnes, Parish Clerk.
BBPCA: Mrs. Henwood, Mr. Keeble - reserve.
Blackmore Village Hall Committee: Mr. Giordan.
Magazine: Mr. T Smith, Mrs E Smith, Mr. Dean - Distribution
Youth Centre: Mrs. Henwood, Mr Keeble.
Muga: Mr. Keeble, Chairman, Mr. Bennett, Secretary, Mr. Lennon. Mr. Blackwell, Mr. Barclay.
0001. The Clerk notified the Council of the invoice received for £685 plus VAT from S H Goss & Co Ltd to supply and apply selective herbicide to Blackmore village field. Mr Keeble proposed, Mr Bennett seconded and it was agreed that the Clerk would schedule the work to go ahead as quoted.
0002. The Clerk read out information from The National Association of Local Councils (NALC) regarding their annual conference and exhibition 2008 to be held between 20-22 May. It was found attendance was not necessary.
0003. The Clerk passed the bus passenger news April/May 2008 to Mr Dean for reference.
0004. The Clerk confirmed show details and ticket information for this years Blackmore music festival on Sat 12th – Sun 13th July. This has now been advertised on the notice boards.
0005. The Clerk advised alterations received to the register of electors.
0006. The Clerk read out an email received from the RCCE regarding planning funding morning being held on Sat 7 June.
0007. The Clerk read out an email received from BBC, ‘Essex Life: Sporting villages’, a new feature which celebrates village sport in Essex. Adverts can include sporting events or funny anecdotes to be included in the magazine and the Clerk will hold details on file for future reference.
BROUGH & COUNTY COUNCILLOR REPORTS
Mrs Henwood congratulated Mr Keeble on his election as Borough Councillor for the Tipps Cross ward and is confident he will serve the community well in his duties.
Mrs. Henwood, due to election, had nothing further to report.
POLICY & RESOURCES COMMITTEE
A Meeting of the Policy & Resources Committee had not taken place.
The following cheques were approved for payment:
CHEQUES DRAWN AT MAY 2008 P C MEETING
£ Addressee Description - S Barnes Clerks salary - S Barnes Contributions to office - S Barnes Contribution to internet 196.26 HM Revenue & Customs Clerks Tax/NI contr. 238.38 Essex County Council Clerks pension contr. - R Nelson Book keeping 147.00 Mr Houze Replaces chq.no.102767 579.50 R D Potter Maintenance work 76.37 R D Potter Expenses /materials 134.00 Heatherland Ltd Skip Supply 62.70 J Oddy & Sons Materials/goods supplied 697.20 M D Landscapes Ltd Grass cutting services 38.10 Viking Direct Materials/equipment 198.59 S Barnes payment of BUS Tax due 30.4.08 (replaces chq no.102247).
Plus £31.09 – materials as invoiced during
BUS service at Fords.
54.65 R Barnes BUS MOT As receipted 232.18 BBC Trade waste @ Church 106.21 Viking Direct materials supplied and provisions for Tipps X Hall :
£36.49 refuse sacks to be reimbursed
105.00 BJK Insurance Brokers Insurance premium – Accident Policy 425.00 Blackmore Parochial Charity Parochial Charity 300.00 T E Smith Herald magazine
Payment due in May/June – To be confirmed:
Wicksteed Leisure – Balance of swing installation at Walter Hobbs (after insurance pay out)
£1787.10 Blackmore Village Hall Committee - Repayment of Loan due 30 April 2008.
£1489.39 Loan payment to Public Works Loan Board on 10 May 2008.
£1,463.01 Loan payment to Public Works Loan Board on 17 May 2008.
Roadway Rents : £25.00 – Mr Brown – Jericho Priory – due 1st April 2008. £25.00 – Mr/Mrs Timson – The Pebbles, The Green – due 1st April 2008.
0009. FINANCIAL POWERS
Mrs Nelson read to the Meeting details of the Parish Accounts in accordance with the financial reports distributed by the Clerk prior to the meeting. As budgeted, the yearly swimming pool maintenance contribution of £650 to Blackmore Primary school was approved. The request from Mr Potter for a new strimmer to enable him to carry out Parish maintenance and services was also approved up to the value of £250.00 as the old strimmer has a hole in the petrol tank. It was also agreed that the Youth Centre Project should be saved as a separate project with its own budget. Mr Bennett read out a letter received from Brandon Lewis, BBC regarding Parish Council Funding. It stated that no changes to budgets would take effect before the budget of 2009 and that a meeting would be organised for Parish Councils to consult with them on this in greater detail. The Clerk was requested to write to Brandon Lewis requesting a meeting date.
0010. COMMUNITY POLICE MEETING
The next meeting is scheduled at Fane Hall, Kelvedon Hatch on 3rd June 2008.
0011. COMMUNITY BUS
The Clerk confirmed the yearly MOT, Tax, service and insurance had been carried out.
The Clerk also relayed a message from the Insurers, BJK stating that due to its charity status we must ensure that no driver hiring the community bus must make any profit or gain in doing so. The Clerk will ensure any regular or recommended drivers will sign a declaration confirming this to be the case and if found contrary to this, will be disqualified from future hire.
0012. BLACKMORE CENTRE FOR YOUNG PEOPLE
Mrs. Henwood confirmed that tickets for the quiz supper on Friday 23rd May are now being sold and people can contact her for tickets.
The ‘buy a brick campaign’ will also be advertised in the June edition of the Herald Magazine to raise funds and she is hopeful for a good response.
0013. BLACKMORE SPORTS ARENA – (formerly MUGA)
Mr Keeble advised that PCSO, Susan Payne was looking into booking two free sessions at the Sports Arena to interact and play football with the youths in the local area on the condition they agree not to keep climbing over the netting onto the courts which has been happening. A schedule would be given when the courts are not in use by paying customers to fit in.
0014. BLACKMORE WEBSITE
Clerk agreed to email Minutes to Mr. Giordan for inclusion on website. The Clerk also mentioned the Clerks office as showing ‘Fingrith Hall Road’ on Essex County Council website, as advised by a Parishioner recently. Mr Giordan will investigate and update accordingly.
0015. RURAL HOUSING
No further update.
0016. MOBILE LIBRARY
Mr Smith, Herald magazine has the dates for the forthcoming year. Nothing further to report.
0017. BRENTWOOD BOROUGH PARISH COUNCIL ASSOCIATION
Consideration is being given to the renewal of the membership. Clerk requested to contact the Parish Clerk of Herongate and Ingrave and enquire when subscription is due – to be monitored.
0018. ROADWAY RENTS (2008)
As per item ‘0008’, invoices have been raised and payments pending.
BLACKMORE MILLENNIUM PARK
0019. PROGRESS REPORT
Mr Keeble circulated the proposed plans drawn up by John Daldry for the kissing gate at the field entrance of the Millennium Park.
A meeting of the Planning Committee had taken place on 8 May, 2007, attended by Mr. Marr, Chairman, Mr. Dean, Mrs. Town, Mrs. Smith, Mrs. Stran. Apologies from Mrs. Thomas and Mr. Brown.
Plans received and considered at the Planning Meeting were discussed and minuted on 28th April 2008. These were distributed by the Parish Clerk.
0021. OUTSTANDING ENFORCEMENT ISSUES
Bluebell Farm - Spriggs Lane - The Clerk read out a letter received from Mr Peter Geraghty, BBC regarding the Notice of appeal - Mr Marr reiterated previous comments and objections which he will again put to BBC. These comments were minuted on 1st October 2007 minutes.
Oak Tree farm, Chelmsford Road, Blackmore, CM4 0PZ – Still pending further legal action. Mr Marr to draft letter to BBC requesting update.
Lilliput, Hook End Road, Hook End – Mr Marr to write to BBC regarding the hard-standing which has ‘unofficially’ been erected adjacent to the property.
A Meeting of the Environment Committee had taken place on 1 May, 2008, attended by Mrs. Town (Chairman), Mrs. Smith and Mr. Dean and Mr Brown.
Apologies - Mr. Lennon.
ITEMS 0022 – 0039 were dealt with and minuted at that committee meeting as distributed by the Clerk and received by the Council, with the following exceptions which were discussed at the Parish Council meeting :-
0025. PARKING – BLACKMORE VILLAGE
Clerk read out an email from Peter Rose, BBC. They had received an objection for the proposals for Blacksmiths Alley and will therefore need to act and reply in the normal way before they can proceed. Monitor.
Mrs Town advised they will arrange for poles to be added for the pond dipping.
AOB – Spring Clean (rubbish at Blackmore)
Mrs Town advised the bags of rubbish were still behind the old school despite the Clerks numerous requests to BBC to collect. Mr Giordan and Mrs Town will collect the rubbish and bring to the front for the Clerk to contact BBC again to request collection.
To be included in June’s agenda
- Dog bin by pond
- Strimming outside school – poor
- Hedge trimming at Nine Ashes Road
0040. NEXT EDITION
June edition about to be delivered to distributors. Mr Smith had attended an event for magazine editors at RCCE, Feering in May which was very interesting.
A meeting of the Recreation Committee had taken place on 6 May, 2008, attended by Mr. Hall, Chairman, Mr. Bennett, Mr. Dean, Mrs. Mr Dean, Mr Keeble, and Mr. Lennon.
Apologies: Mrs Stran.
ITEMS 0041 - 0043 were dealt with and minuted at that committee meeting as distributed by the Clerk and received by the Council, with the following exceptions which were discussed at the Parish Council meeting :-
0042. MILL LANE PLAY AREA
External fence – The Clerk advised the update from the insurers HSBC confirming that the insured party had not returned his accident report form and they were therefore in the process of sending out an agent to collect this and obtain a signature. They confirmed in the event this was not forthcoming, HSBC had their own RTA insurance to cover for such eventualities and would therefore reimburse us should we decide to get the repairs carried out. Mrs Henwood proposed and Mr Lennon seconded and it was unanimously agreed that the Clerk will ask Ray Potter to proceed with the repairs and would liaise with HSBC accordingly.
0043. WALTER HOBBS RECREATION FIELD
Football Pitches - Plans for longer term - Mr Keeble confirmed an application form has been submitted for new catch nets and he is awaiting a declaration from the Village Hall. The budget for the catch nets is £1800.
0044. TIPPS CROSS REMEMBRANCE HALL
Nothing to report.
0045. CLERKS TRAINING DAY – MINUTES AND AGENDA
The Clerk advised she had attended the EALC training course on minutes and agenda and current legislation held on 8th May 2008.
The Clerk had prepared and passed a copy of her report to all members of the Council as well as reading it out should there be any questions or items for discussion. The report was well received and would be implemented May 2008.
0046. COMMITTEE MEETINGS
Planning 19.5.08 3.30pm 60 Orchard Piece Recreation 10.06.08 7.00pm Tipps Cross R. Hall Environment 09.06.08 7.30pm Crossehouse Tipps X Mgmnt 08.07.08 8.00pm Tipps Cross R Hall Parish Council mtg 19.06.08 7.30pm Blackmore V Hall Millennium Park 11.06.08 8.00pm Blackmore V Hall Community Police 03.06.08 8.00pm Fane Hall, K. Hatch
0047. NEW STRIMMER REQUEST
Ray Potter had advised the Clerk that the Parish strimmer (some 20 years old now) had a hole in the petrol tank and could no longer be repaired. He gave quotations for a strimmer which is around £220-230, which the Clerk passed around. It was agreed that the Parish Council do supply the tools required to carry out Parish maintenance work and agreed to the purchase.
ANY OTHER BUSINESS – (for discussion only)
0048. BLACKMORE, HOOK END & WYATTS GREEN – WARD
James Stevens, Elections Coordinator, BBC had raised the question of merging as one ward. The Council would like to discuss this in greater detail and the Clerk will therefore include this on the June Parish Council agenda.
There being no further business, the Meeting closed at 9.55pm.