1990 Pétanque League
Invitation to 2003 Annual General Meeting
Dave Cushman... 50 St. Peter's Street
Syston, Leicester, LE7 1HJ
Phone 0116 260 2527 Email dave.cushman@lineone.net
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Dear Sirs, Ladies and Gentlemen, fellow Pétanquers
I am your current Vice Chairman and I write this message on behalf of
the committee because there has been a delay in notifying you of the
venue for the forthcoming AGM, for which I apologise. Owing to the
delay we have moved the date to the 18th March to allow enough time
for you to sort yourselves out.
Contrary to the rumours and misinformation that has been propagated,
the 1990 Pétanque League is still in existence and will start it's
fixture list on Wednesday the 7th May. We are in need of some new
recruits on the committee to replace those that have already explained
their wish to resign (at the last AGM). If you feel that you or
someone that you know are the person to fill such a job please make
yourself known to me prior to the AGM (Email preferred).
The Venue for the 2003 Annual General Meeting is:-
Mountsorrel Working Men's Club
Starting time 8:00 pm
Completed registration forms, cheques or cash will be required on the
night!
A form for registration of up to four teams is provided with this
letter (extra forms will be available on the night)
Please note... Fee is £36.00.
When completing your registration form please note:-
Rule 4
d) The Captains of a team shall be deemed the contact for that team and
shall furnish the league with his/her address (including postcode and
telephone number). If this is impracticable then the captain may
delegate another person from their team, with their permission, to be
the contact.
e) The name, address and telephone number of the proprietor of the
establishment from which a team play may not be utilised as the team
contact, unless he/she is a regular member of that team, and is
prepared to be the contact for that team only.
f) The name, address and telephone number of the establishment from
which a team plays shall be supplied to the league for use as an
'emergency' or 'last minute' contact only.
All completed forms should be returned to myself complete with the
registration fees to the address at the top of this page, by the 17th
March 2003 or handed in at the AGM.
The "Captain's Evening" will be Tuesday 22nd April, It is likely to be
at The Queen Victoria In Syston, but this is yet to be confirmed.
(Please send a team representative if the captain is unable to attend.)
For those that won trophies last season, they will be available for
collection at the AGM or the Captains Evening.
Minutes of 2002 AGM (Tuesday 5th March)
I cannot find any trace of the minutes of the last AGM. However, I have
a copy of the agenda with the Secretary's notes on it and due to the
cock-ups on the night it was reasonably memorable. I will describe
it from the perspective of my own memory. If anyone has any different
recollections... Please bring them to the meeting.
The meeting had a very late start. There were two reasons for this...
We had booked the Railway at Mountsorrel for our AGM, but on turning
up on the night, it was not available. At very short notice the
Working men's club at Mountsorrel came to our rescue and allowed us to
use their concert room after the 'aerobics' group had finished. There
was a second delay due to the late arrival of our Treasurer, for which
he apologised.
The meeting itself
Apologies... (none recorded) (I do not have a record of numbers
attending)
Minutes of 2001 AGM... These were read and accepted.
Treasurer's Report... (I cannot remember any details)
Chairman's Report... Ted was in the Cayman Islands and a Email from
him was read out by myself.
Election of Officers...
Ted Robertson was returned as Chairman (in his absence), I myself
continued as Vice Chairman, Judith Hooper had her arm twisted to do
one more year as Secretary, Ted Walledge agreed to continue as
Treasurer, Spike Hughes took on the responsibility of Fixtures
Secretary on the understanding that it was his last year in office.
The post of Competitions Organizer was vacant and there was
considerable discussion about who might be willing to take this on.
Eventually this post was taken on by Damon Miller and Mick Pearce
working together.
Entry fees for the 2003 season... Were discussed and raised from £30.00
to £36.00 per team.
Lease on the Carington Piste... This was agreed to be cancelled.
Continuation of presentation night... Was discussed and agreed to be
held with reduced entrance fee and no singer.
AOB... Captain's Evening was agreed for 16th April, with a committee
meeting arranged for the 9th April.
AGENDA
Apologies for absence, (Count of attendees.)
Minutes of 2002 AGM, (Discussion, confirmation, acceptance.)
Treasurer's report,
Chairman's report, (If Ted is fit and available... See Note below.)
Election of Officers, (I intend to relinquish my post as Vice Chairman
to enable me to take on the Secretary's duties for
at least one season to ensure continuity. Our Treasurer and
Competitions secretary have indicated that they are willing to stand
again, but we need a new Fixtures secretary... This post requires that
computer equipment is available. I hope that we can twist Ted's arm
into remaining as President or Chairman, but we could do with an
understudy or Vice Chairman to help Ted out and learn the ropes.)
Constitution, organization and rules, (I know this bit is boring, but I
would like to return to some of the rules that we had at the start of
the 1990 League, particularly with regard to penalties for late result
reporting. I have not fully formulated my ideas as yet, but I would
seek permission at this AGM to try some amendments out during next
season, including the reporting of results by Email attachment of
scanned images of result cards and the possibility of team 'buying'
the recording of a late result by paying a penalty. I would also
like to frame a set of rules governing the running of the league by
it's committee... Too much needs to be done to bring anything before
the 2003 AGM, but I would expect to have completed this work in time
for discussion and ratification at the 2004 AGM. (This would avoid the
current cock-up happening again.)
Internet Presence, (I run a large website on the internet...
http://website.lineone.net/~dave.cushman
this is mainly about beekeeping, but part of it is devoted to
Pétanque...
http://website.lineone.net/~dave.cushman/petanquehome.html
this includes information about the 1990 Pétanque League... I am
interested in gathering together any documents or anecdotes that are
pertinent to the League so that ultimately I will be able to compile
a complete history of the 1990 Pétanque League. If you have any
documents from any time within our history please allow me to put them
on the web.)
A discussion on whether or not we should run a presentation dance or
not may well be appropriate after our hurried cancellation last year.
If it is to continue... Where should it
be held? and what format should it take? If it not to continue... How
are the trophies to be collected?
RESOLUTIONS SUBMITTED BY ROSE & CROWN, THURNBY...
1) Any member or team wishing to have an item on the AGM agenda
must submit it in writing to the league secretary no later than 8
weeks before the date of the AGM. All such items to be circulated to
team secretaries a minimum of 4 weeks before the AGM
2) Any team not having a representative at the AGM will be omitted
from the league.
Any other Business,
A note about Ted's health... Ted has been rather ill for some time and
at the time that I am writing this he cannot be certain that he will
be able to attend the meeting, (his daughter is trying to get him to
convalesce in the Cayman Islands, but the doctors will not certify him
fit to fly at the moment). I hope you will all join me in wishing him
a speedy recovery.
A note about my health... I am not as old as Ted, but in the past I
have had a great many medical problems, which contribute to a lack of
fitness and feeble strength. I will commit myself to at least another
year of committee work, but sometime soon I will need to be replaced.
I would be prepared to sit alongside and coach someone for a season if
that would help anybody to make up their mind.
I apologise for any errors or omissions in this document, (it has been
put together in a hurried fashion). The layout may be a little
unusual, but it has been written in hand coded HTML which is more
appropriate when viewed on a computer screen.
I remain, yours most sincerely
Dave Cushman
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