| The Bradford and District Chess Association | |
1. NAME
This organisation shall be called The Bradford & District
Chess Association
2. OBJECTS
The objects of The Association shall be:-
a) To encourage and foster the playing of chess, particularly in
Bradford and it's surrounding area.
b) To organise chess competitions, tournaments, matches, and
congresses.
c) To organise the teaching and training of chess where
appropriate.
3. MEMBERSHIP
a) Any chess organisation shall become a Constituent Member of
The Association upon the approval of its application for
membership by either the Annual General Meeting or the Management
Committee of The Association and upon payment of the requisite
fees as determined by The Association.
b) Each Constituent Member shall register its players with The
Association Secretary as determined by rule. These players shall
be known as Registered Players.
c) All Registered Players shall be Individual Members of the
Association
4. ALTERATION TO THE CONSTITUTION
No alteration shall be made to this constitution except at an
Annual
General Meeting and only the providing that: -
i) The meeting be Quorate at all stages of the debate and upon
the vote.
ii) The alterations are submitted in accordance with standing
orders.
iii) That not less than two thirds of the votes cast are in
favour of the alteration.
5. INTERPRETATION OF THE CONSTITUTION
i) The President of the Association shall be the sole Authority
on matters of interpretation of this Constitution.
6. ANNUAL GENERAL MEETING
i) Quorum: Thirty individual members shall constitute a quorum.
ii) All individual members shall be entitled to attend, speak and
vote at The Annual General Meeting
iii) The Annual General Meeting shall, on a yearly basis appoint
the Officers of the Association
iv) The A.G.M may discuss and resolve on any matter covered by
the Objects and if appropriate set up sub-committees to implement
such decisions
v) The A.G.M may delegate any of its powers, except where
specifically debarred herein, to the management Committee or to
the Executive Committee
vi) All sub-committees formed by the A.G.M shall be, in the
interim, be responsible to the Executive committee
vii) All items for the agenda of the A.G.M shall be submitted in
accordance with the Standing Orders
viii) The A.G.M shall conduct such business as is laid down or
implied elsewhere in this constitution
ix) In the event of matters not being discussed at an A.G.M the
meeting may vote to convene an Extra Ordinary General Meeting to
discuss and resolve such matters.
x) Extra Ordinary General Meeting An Extra Ordinary General
meeting shall have all the powers of an A.G.M excepting that it
may not call an E.G.M.
7 MANAGEMENT COMMITTEE
i) The Management Committee shall meet at a time decided by the
previous A.G.M
ii) All business shall be conducted in accordance with Standing
Orders.
iii) Membership & Quorum:
a) The membership of the committee shall be:-
The Officers of the Association.
One representative of each Constituent Organisation
b) The Quorum shall be two thirds of those entitled to attend and
vote
iv) Emergency meetings of the Management Committee may by called
by; a) The Executive Committee b) A requisition in writing signed
by 20 Individual Members submitted to the Association Secretary
v) The Management Committee shall decide on any issue not
specifically covered by the rules. Such a decision shall be
binding until the subsequent A.G.M
vi) The minutes of the Management Committee, even if not
ratified, shall be submitted to the A.G.M for consideration and
resolution, if necessary
vii) Any motion at a Management Committee shall be decided by a
simple majority and in the event of a tie the Chairman shall have
a second casting vote.
viii) The Management Committee shall have the power to dismiss
any Officer of the Association, providing that such a motion has
been submitted according to Standing Orders and achieves a two
thirds majority of those present and voting.
ix) The Management Committee may appoint Officers to fill
vacancies that occur for any reason.
8. EXECUTIVE COMMITTEE
i) Membership: The members of the Committee shall be the
principal Officers of the Association.
ii) Three members shall constitute a Quorum.
iii) Powers:
a In the event of an inquorate Management Committee meeting the
Executive Committee shall have all the powers and functions of
the
Management Committee. Any decision of the Executive taken under
this clause shall be binding until such a time as a quarate
Management Committee meeting can be convened
b) The Executive Committee may suspend any officer of the
Association and require all assets of the Association to be
rendered up to the trustees of the Association. This matter to be
decided by a simple majority, the Chairman having a casting
(Second) vote where necessary.
c) In the event of an officer being suspended the Executive shall
convene an Emergency Management Committee Meeting in accordance
with Standing Orders. d) The Executive committee may at their
discretion reorganise league fixtures.
9. OFFICERS OF THE ASSOCIATION
i) There shall be three categories of Officers:
a) Principal Officers:
1) The President
2) The Honorary Secretary
3) The Chairman
4) The Competition Controller
5) The Honorary Treasurer
b) Ordinary Officers:
1) The Vice-Chairman (except when acting as Chairman)
2) Minutes Secretary
3) Match Captain
4) Trophy Secretary
c) All other officers appointed by either an A.G.M or Management
Committee for which Constitutional alteration has not been
approved
For the purpose of this constitution only categories a) & b)
shall be members of the Management Committee
ii) The Officers shall undertake such duties as are specified, or
implied, in this Constitution and accompanying Rules &
Standing Orders
iii) The Officers shall have such powers as defined in this
constitution, rules and Standing Orders, plus such other powers
as may be delegated by the A.G.M or Management Committee, from
time to time.
1O.SUB-COMMITTEES
Sub-committees appointed by either the A.G.M or Management
Committee shall appoint their own chairman and meet as they may
determine. Two thirds of the members shall constitute a quorum.
The Secretary of the Association, or his appointed deputy, shall
be an ex-officio member of all sub-committees. Sub-committees
shall submit copies of their minutes to the Executive Committee
for information.
11. FINANCE
a) AUDITOR
An Auditor shall be appointed at the A.G.M to examine and report
upon all financial records of the association.
b) The Financial Year of the Association shall run from 1st May
to 30th April each year.
c) Annual Accounts certified by the auditor shall be submitted to
the A.G.M for approval.
d) FEES
All subscription fees, membership fees, adjudication fees and any
other fees shall be determined by the A.G.M
12.TRUSTEES
i) The Trustees of The Association shall be the President, the
Honorary Secretary, and Treasurer who shall be responsible for
all monies and properties of the Association. The Funds and
properties shall be held in trust in their joint names, and all
financial operations shall be carried out in the name of the
Association by the Treasurer and one other trustee.
ii) A Trustee who wishes to resign from the Trust shall give to
the Executive Committee 28 days notice in writing and the
appointment of a successor shall relieve him of his
responsibilities, save that in such a case the substitution shall
not relieve the retiring Trustee from breaches of trust committed
by him during his term of office.
iii) The Executive Committee may terminate the services of a
Trustee by Giving him 28 days notice in writing,
13.WINDING UP
In the event of the association being wound up disposal of the
assets and liabilities shall be vested in the hands of the
Trustees.
STANDING ORDERS
1. ANNUAL GENERAL MEETING
a) DATE The meeting shall be held on a date decided by the
previous A.G.M but not later than 31 May.
b) Motions proposing amendments to the Constitution, Rules or
Standing Orders shall be submitted to the Secretary, in writing,
not less than four weeks before the date of the meeting.
c) Other items for the agenda shall be submitted to the
secretary, in writing not less than two weeks before the date of
the meeting
d) Other matters may be discussed at the meeting at the
discretion of the Chairman.
e) Details of proposed Constitutional, Rule or Standing Order
amendments shall be distributed to all Club Secretaries and
League Officials, by the Secretary, not less than 14 days before
the date of the meeting. Nothing in this clause shall debar the
debate or vote on duly submitted motions.
f) Amendments to motions shall be submitted, in writing, not less
than seven days before the meeting to the Secretary.
2. MANAGEMENT COMMITTEE
a) In any matter of dispute between Constituent Organisations,
the Executive Committee shall call a meeting of the Management
Committee giving not less than seven days notice.
b) Motions for discussion at a MC shall be in writing.
c) Motions relating to Rule Interpretation may be submitted by
either i) The Executive Committee.
ii) A petition, in writing, accompanied by 20 signatures of
individual members.
In either case the Secretary shall call a Meeting to be held in
not less
than 14 days. Copies of the motions shall be sent to Club
Secretaries at
the same time as notification of the meeting.
3. The Executive Committee may call a meeting at not less than 7
days notice.
4. MOTIONS TO DISMISS AN OFFICER
a) Shall be submitted in writing.
b) b) By the Executive Committee. c) Accompanied by 20 Signatures
of Individual Members
Upon receipt of such a motion the Secretary shall call a meeting
in not less than 7 days and not more than 21 days.