Yorkshire Chess
Association |
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YCA Constitution |
CONSTITUTION
1 This organisation
shall be called the "Yorkshire Chess Association".
2 The objects of the
Association shall be:
a) To
encourage and foster the playing of chess, particularly in Yorkshire, by any means which
may be deemed desirable under the direction of the Officers.
b) To
organise chess congresses, competitions, tournaments and matches.
3 Any chess club or
association in the county of Yorkshire, Hull and District or Sheffield and District shall
become a Constituent Member (C.M.) on approval of application by the Annual General
Meeting of the Association (A.G.M.), and on payment of the annual subscription, defined
and determined at the preceding A.G.M.
4 Membership
There shall be the following categories of membership:
a)
Life
Member
Any individual shall become a Life Member on approval of application for such membership
by the Principal Officers of the Association, and on payment of the subscription defined
by the A.G.M.
b)
Affiliated
Member
Any member of a C.M. organisation shall be eligible to become an Affiliated member on the
payment of the subscription defined by the A.G.M.
c)
Honorary
Life Member
At the discretion of the A.G.M. any individual may be elected to the status of Honorary
Life Member.
5 Officers of the
Association
There shall be two categories of Officer:
a) Principal
Officers
comprising a President, a Deputy President, an Hon. Secretary, an Hon. Treasurer, an Hon.
Competitions Controller;
b) Other
Officers
comprising an Hon. Secretary for Junior Chess, an Hon. Controller for Correspondence
Chess, an Hon. Grader, an Hon. Minutes Secretary, an Hon. Registrations Secretary, and
such match captains as may, from time to time, be decided on by the A.G.M.
6 Financial Year
The financial year of the Association shall end on May 31st in each year.
7 The Annual General
Meeting of the Association shall be held on a Saturday in June. The purpose of the A.G.M. shall be:
a) To
receive the Annual Reports of the Officers.
b) To
receive the Hon. Treasurer's audited Accounts
c) To
present Trophies and Prizes.
d) To
elect the Association's Officers.
e) To
appoint any delegates to other organisations.
f) To
appoint sub-committees.
g) To
define and determine any fees and subscriptions payable.
h) To
consider any amendments to this Constitution that have been submitted in accordance with
this Constitution.
i) To
transact any other business relating to the Association that has been included on the
Agenda.
j) To
consider any other business at the sole discretion of the Chairman.
Any
Member as defined in Clause 4 of this Constitution shall be eligible to attend and vote at
the A.G.M. The quorum shall be ten Members.
8 The affairs of the
Association shall be conducted by an Executive Committee consisting of the elected
Principal Officers and any other Officers they may wish to co-opt for particular purposes. All members of the Executive shall be entitled to
vote on any matter transacted by the Committee. The
quorum shall be five, of which three shall be Principal Officers.
9 The Hon. Secretary
shall call a meeting of the Executive Committee:
a) at
any time he/she deems necessary.
b) as
directed by the Executive Committee.
c) within
fourteen days of a request signed on behalf of not less than five C.M.s.
10 The Hon. Secretary shall give not
less than fourteen days notice of an Executive Committee meeting and of the A.G.M.
11 At all meetings each person
present and entitled to vote shall have one vote. In
the event of a tied vote the Chairman (who shall be the President or his Deputy) shall
have a casting vote. Any motion, other than
one affecting this Constitution, shall be determined by a simple majority.
12 No alteration or amendment shall
be made to this Constitution save at an A.G.M. and then only provided:
a)
that
notice has been given in writing to the Hon. Secretary not later than April 30th preceding
the A.G.M., and
b)
that
not less than two thirds of those present and voting are in favour of the alteration.
13 At an A.G.M the Chairman shall
have the sole right to interpret this Constitution.
14 Any dispute or matter, for which
no specific provision is made in this Constitution, requiring decision, shall be referred
for decision to the Executive Committee whose decision shall be binding until such time as
provision is made.
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