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MINUTE SECRETARY (at Camp)
1. The Minute Secretary is appointed by the C.O. on a temporary basis to write-up and publish the "Minutes of the Ordinary General Meeting of the Stedfast Camp Council held at Stedfast Camp on the XX (day) of August 20XX (year)".
2. The minutes will be written longhand and, after the meeting, will be discussed and agreed with the C.O.
3. The Minutes should be accurately taken as the meeting unfolds and in accordance with the Rules of Debate, and the Voting Rules, noting who said what and what propositions were made, seconded and the result of the vote.
4. The C.O. is to restrict agenda items to those specific to the week's camp. Other items that are subject matter for the Annual General Meeting are to be noted and no vote should be taken as it will be "non-competent".
5. The Minute Secretary is to be familiar with this extract from the CO's terms of reference:
6. The Minute Secretary will send a copy of the Minutes to the Stedfast Camp Convenor within 2 weeks of the closure of camp, in electronic format (i.e. Word).