Present:

G LeRoy    P Tomkins    Mrs S Cheatham - Ipswich Harriers  T Cheatham – Treasurer   Mrs K Mead  - Ladies Team Manager   R Wells   C Kirk – Ipswich Jaffa   Jean Cox   James  Kelly   Jonathan Wilding - Felixstowe Road Runners    R Leek – President   Mrs M Leek  & Mrs.I.Leigh - Ipswich Harriers   Ricky Hanley – Ipswich Harriers   Mrs J  Grimwood – Newmarket Joggers  Paul Felton – SVJ  Chris Starmer – Stowmarket Striders   Steve Benson – Suffolk Schools/Ipswich Harriers  JGR Mower  Mrs J Sayer 

1.

Minutes of the AGM Meeting held on 14^th February 2003.   

Signed as a true record.   

Minutes Silence for Bert Gorringe who has died.  

2.

Matters Arising

None

3.

Apologies for Absence

Mrs H Wilson  L Beckett  G White – BB  Mrs M Anness  - West Suffolk AC

S Balls   Mrs P Balls  B Musgrove  R Wold

4.

Hon. Secretary’s Report

See attached

Proposed: Mrs K Mead

2^ndTony Cheatham

All in favour

5.

Hon. Treasurer’s Report and Balance Sheet

Made a small profit £198.   Grant – under spend by £68, but we can use this.  Officially audited and agreed as correct. 

Proposed by Mrs J Grimwood 

2^nd Jean Cox

All in favour

6.

Reports from the Assistant Secretaries

Track & Field

See attached

Proposed by G LeRoy

2^nd Russell Leak

All in favour

Cross Country

See attached

Proposed by Ray Wells

2^nd Chris Starmer

All in favour

Road Running

No report

Officials Report

See attached

Proposed by Phil Tomkins

2^nd Mrs K Mead

All in favour

Race Walking

No Report. Andrew Graham came 5^th in the National Championships

Quite a few level 1 & level 2 coaches coming through.

Coaching

We had the Grant which allowed us to do the coaching courses. 

No Report

7.

Reports from Delegates

Nothing happened at the SEAA AGM .   Communication with UKA is very slow.  The AAA’s are getting better.

EAA Indoor Meeting very poorly supported.    It would be good have more events for the U13’s.

8.

Rule Amendments:-

A] The  Executive Committee propose that a Sportshall Secretary be added after the Trophy Secretary in Rule 7 a) iii and add to Rule 9 a) Sub-committees also.  Proposed by    Ray Wells        2^nd Tony Cheatham.   All in favour.

B] The Executive Committee propose that the Annual Fee for Club affiliation should be increased to £26.00.

Proposed:  Executive Committee        Karin Mead  2nd      All in favour.   

9.

Election of Officers

Nominated

  Proposed

2nd

President:

Brian Musgrove     

Joe Mower 

 Karin Mead

All in favour

Chairman

 P Tomkins

T Cheatham

Joe Mower

Vote of thanks to Graham Leroy for all his help.

Hon. General Secretary

Joe Mower 

R Leek

P Felton

Hon. Treasurer

Tony Cheatham

R Wells

G LeRoy

Hon. Minute Secretary

Jenny Sayer 

J Mower

Mrs K Mead

Hon. Track & Field Sec.

Sandra Cheatham

J Cox

J Mower

Hon. Cross Country Sec.

Jennie Grimwood

J Mower

P Felton

Hon. Road Running Sec

Jennie Grimwood

J Mower

C Starmer

Hon. Walking Secretary

Jerry Everett

J Kelly

R Leek

Hon Officials Secretary

Sandra Cheatham

G LeRoy

R Wells

Hon Coaching Secretary

Ray Wells

Mrs K Mead     

T  Cheatham

Hon Auditor

Neville Cooper

T Cheatham

P Felton

Trophy Secretary

Mrs P Balls

J Mower

Mrs J Grimwood

Hon Sportshall Secretary

M Anness

R Wells

Mrs S Cheatham

Team Managers

Track & Field

Mrs K Mead

Ladies

Track & Field

G LeRoy

Men

Cross Country

S Benson

SM U20 M

D Cripps

U13 Boys   

Mrs K Mead  

Female

Road Running & Walking

C Starmer   & Mrs K Mead

Mrs J Cox   

P Felton

Rep to the AGM of E

Mrs S Cheatham

G LeRoy

S Benson

Rep Suffolk Schools AA send a copy of minutes

S Benson

Mrs K Mead

R Wells

Sub-Committees 

Cross Country & Road Running

Mrs J Grimwood

Chris Starmer

Mrs Karin Mead

S Benson

Mrs J Cox  

B Cox

D Cripps

P Felton

R Wells

P Felton

Track & Field & Officials

Mrs S Cheatham

T Cheatham

J Mower  

Mrs H Wilson  

Coaching

R Wells

T Cheatham

Race Walking

J Everett

Sportshall

Mrs M Anness    Mrs J Grimwood

T Cheatham   

I Blyth

Finance

T Cheatham

J Mower

P Tomkins

Delegate to SEAA

Mrs S Cheatham

Delegate to SEAA Cross  Country Management Committee

Mrs S Cheatham

Delegate to UK Counties Athletic Union

J Mower

Mrs H Wilson

Delegate to Eastern Athletics Association

P Tomkins

10.

Election of Committee

D Cripps 

Mrs K Mead

Mrs J Cox  

R Wold

P Felton

Mrs Hazel Wilson

C Starmer

R Hanley

B Cox